Gift Entry and Data Coordinator 


Reports To: Director of Advancement Services
Department: Advancement
FLSA: Non-exempt
Date Updated: 9/9/2022


Reporting to the Director of Advancement Services, the Gift Entry and Data Coordinator enters gifts on a daily basis, produces gift receipts/acknowledgment letters, and generates necessary gift reports for the Business Office. He/she also performs other routine computer data entry and constituent updates for the Advancement Office. The Gift Entry and Data Coordinator may handle selected office management tasks, will assist with the processing of large mailings, and performs other tasks as needed. This is a part-time position, approximately 25 hours/week.

Primary Responsibilities include:

Gift Entry and Acknowledgment

  • Primary gift entry specialist, processing all annual, capital, endowment, and current-use gifts
  • Processes credit card and online gifts
  • Generates gift receipts and envelopes
  • Produces all acknowledgement correspondence, personalizing as necessary
  • Scans checks and compiles necessary reports for Business Office

Data Entry

  • Processes address changes and researches new addresses for lost constituents
  • Updates and enters data from yearly family information forms
  • Codes bad emails and phone numbers and researches updates; codes student activities and awards, athletic teams, post-Fenn education
  • Uses LinkedIn and other sources to update business information on alumni
  • Scans documents and links them to constituent computer records
  • Performs other related duties as necessary


  • Bachelor's degree or equivalent preferred
  • Previous office experience required, preferably using relational databases
  • Knowledge of Microsoft Word and Excel; experience with Blackbaud’s Raisers Edge software highly desirable
  • Exceptional accuracy, consistency, and attention to detail in data entry
  • Discretion in dealing with confidential information
  • Ability to work independently and as a member of a team

Interested candidates are asked to submit a cover letter and resume via email attachment to Anne Ames Boudreau, Interim Director of Advancement, at the following email address: Receipt of materials will be acknowledged via email.

The Fenn School is fully committed to a culturally diverse faculty, staff, and student body and is eager to consider applications from traditionally underrepresented groups. The Fenn School does not discriminate in hiring or terms or conditions of employment on the basis of sex, pregnancy or pregnancy-related condition, age, marital status, military or veteran status, application for military service, race, color, national or ethnic origin, ancestry, citizenship, genetic information, religion, creed, sexual orientation, gender identity or expression, mental or physical disability, or any other characteristic protected by federal, state, or local law.



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An Independent Day School
for Boys Grades 4-9

516 Monument Street, Concord, MA 01742

Tel: (978) 369-5800 Email:

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